How to Apply
1. Contact the school principal or his/her designee to schedule a time to view the facilities and/or to determine if the date and time of your event can be accommodated.
2. Once the principal or his/her designee has approved the event, submit the following to the Office of Operations:
- Facility Usage Request Form
- Certificate of Liability Insurance naming the Germantown Municipal School District as additional insured
- Facilities Usage Agreement
- Proof of your organization’s 501 C-3 status, if applicable.
This should be sent by email to firstname.lastname@example.org
or by fax at 901-757-6479. All forms must be submitted a minimum of fourteen (14) business days in advance of the requested use. The Office of Operations is responsible for getting all signatures of final approval and will provide an invoice for payment.
3. Payment of the full rental fee must be received 10 business days prior to the date of use. Acceptable forms of payment include cashier’s check, money order, and cash. Remit all payments with a copy of the invoice to Germantown Municipal School District, Attn: Office of Operations 6685 Poplar Ave. Ste. 202, Germantown, TN 38138.
4. The Office of Operations will provide a rental permit authorizing the use of the facility for the dates and times requested. The permit must be in the possession of the group/organization at the time of the event.