Notice of Destruction of Special Education Records

Germantown Municipal School District’s 

Notice of Destruction of Special Education Records

January 20, 2023

Under Federal law, special education records which have been collected by Germantown Municipal School District (“GMSD”) relating to identification, evaluation, educational placement, and provision of special education services, must be retained for a minimum of three (3) years after special education services to the student have ended.  The special education records of all students whose special education services ended three (3) years prior to the beginning of each school year will be destroyed.  Special education services end when the student is no longer eligible because he/she: graduates with a high school diploma; reaches twenty-two (22) years of age; or, no longer resides in Shelby County.

Prior to the destruction of their special education records, individuals eighteen (18) years of age and older or parent(s)/legal guardian(s) of dependent individuals have the right to review and/or obtain copies of those records.  Within thirty (30) days from the date of this Notice, any record collected by GMSD relating to identification, evaluation, educational placement, and provision of special education services pertaining to students whose special education services ended three (3) years prior to the 2021-2022 school year for which there has not been a request to review or obtain such records, shall be destroyed.

Contact the Germantown Municipal School District Special Education Office at 901-752-7900, if you desire to obtain the aforementioned records pertaining to your child/ward or you.